Access and Resources
Use this page as a helpful landing page for acquiring and using the resources available to you while welcome your new employee.
Access Badges
If a new employee will need an access badge to access their workspace, submit a request through FMS ReADY on their behalf. The request for access must be submitted by an Admin (Administrative Assistants, Executive Assistants, IAAs, Office Assistants) or a Manager (Dean, Directors, Managers, Supervisors, VPs). For new employees, make sure to include a in .jpeg format. If you do not have a suitable photo to upload, employees may contact Enrollment Services for photo assistance.
For more information, visit the ID Badge Policy. For instructions on submitting access requests for 10 individuals or more, visit Public Safety’s Access Control website.
Brass Keys
If a new employee will need a brass key to access their workspace, submit a request through FMS ReADY on their behalf. The request must be submitted by an Admin (Administrative Assistants, Executive Assistants, IAAs, Office Assistants) or a Manager (Dean, Directors, Managers, Supervisors, VPs). Keys are issued to staff from the campus Public Safety Department offices.
Note: Staff must show identification in order to pick up keys.
For more information, and for instructions on reporting lost keys, visit FMS’s Resources website.
Employee ID Card
For employees who do not need an access badge, employee ID cards are available. See how to obtain an employee ID card here: Employee ID Cards.
G Number, Ģý Username, and Email Address
All faculty and staff are assigned a G Number, a Ģý username, and a Ģý email address that is tied to their MyĢý account once they are hired.
New employees who have a past affiliation with Ģý (i.e. a past student or employee) will already have a G Number, Ģý username, and email address.
Employees who have never had an affiliation with Ģý in the past will be assigned a G Number, Ģý username, and email address once their employee record is activated (after they are hired in Workday).
Email address: Look up an employee’s email address by searching for them in Workday or the Staff Directory.
G Number: Look up an employee’s G Number by searching for them in Workday.
MyĢý Account
Once an employee has a G Number, Ģý username, and Ģý email address, they are able to claim their MyĢý account and create their single sign-on credentials. Single sign-on credentials can be used to access any Ģý-issued computer, MyĢý, Workday, Google Suite, and other Ģý systems.
To claim their MyĢý account, the new user should visit and click on the .
Important information on claiming your MyĢý account
Note:
- If the new employee is a NEW USER, they might need to call the IT Service Desk as they may not have an email address on record that is needed to receive the set up code that allows them to create a new password.
- Once the Ģý account is claimed, it can take up to 30 minutes for new employees to be able to access MyĢý and Gmail, along with logging into an on-campus computer. Additionally, it can take up to 24 hours to gain access to additional systems and applications, such as Microsoft 365 and Adobe Creative Cloud.
If after 1 hour, a new employee does not have the access necessary, please reach out to the IT Service Desk at 971-722-4400 or servicedesk@pcc.edu.
Workday
New employees will have access to Workday once their hire has been completed in Workday and they have an employee status under “People” or “Staffing”. They will need to claim their MyĢý account and use their single sign-on credentials to login to Workday.
The link to Workday can be accessed in MyĢý from the Employee tab under Employee Tools, or from .
Technology Related Services and Support
If you are having trouble accessing a Ģý computer, your MyĢý account, Gmail account or are encountering other technology-related issues, please give IT Service Desk a call at x4400 or visit their Employee Help website.
Parking Pass/Trimet Pass
Ģý offers a variety of transportation options at its campuses and centers. The Transportation & Parking Department manages parking permits, the Ģý Shuttle, parking lot maintenance, EV charging stations, and resources for alternative transportation options to help employees travel to and between Ģý locations.
Parking Permits
Parking permits are required for students, faculty, staff, and visitors.
Parking permits are ordered through thefor casual employees, annual staff and faculty, and part-time faculty.
- Staff and Faculty:Annual permit costs are paid through a monthly pre-tax monthly payroll deduction.
- Part-Time Faculty:Term permit costs are paid through a one-time pre-tax payroll deduction.
- Casual Employees:Eligible to purchase a student parking permit at the discounted rate of$40 per term.
- Student Employees:May order a parking permit through their MyĢý account.
Daily and Hourly Parking
Daily and hourly parking permitsare available from parking pay stations located throughout Ģý campuses and centers.
Daily scratch-off parking permits may also be purchased from a Ģý Bookstore. For small or large quantity orders, contact the Transportation & Parking Department atparking@pcc.edu.
Please note:Daily and scratch-off permits are valid ingeneral parking onlyand are not valid in staff parking areas.
Tri-Met HOP Card
All Ģý faculty and staff, including casual employees, may purchase a monthlyTriMet Hop passon a pre-tax basis.
For the average employee, purchasing the pass pre-tax may reduce the cost by approximately31%. Individual savings will vary depending on income and tax bracket.
How to Sign Up or Cancel
Log in toWorkdayand complete the following steps:
- Select Personal from the left-hand menu.
- Select Benefits and Pay.
- Select Change Benefits.
- Select Start/Stop Parking/Bus Pass.
- Follow the on-screen instructions.
Applications and cancellations may be submitted at any time. Requests must be received by Benefits/Payrollbefore the 15th of the monthto take effect the following month.
Transportation & Parking Department hours of operation:
- Monday – Thursday: 9am-5pm
- Friday (by appointment only):9am-4pm
For questions please call 971-722-8181 / emailparking@pcc.edu/Live Chat
Requesting systems access and training
Managers can request that an employee receive access and training in a particular system at Ģý (such as Banner, Argos etc.) via the Manager portal in MyĢý. Visit the Employee tab and click on “Visit the manager’s page”.
Under Manager Forms and Tools, select the system or tool you wish to request, and fill out the accompanying form. This will submit a ticket to IT Service Desk.
Assigning trainings in Workday
Managers can assign trainings in Workday to their direct reports. For more information, review the quick reference guide on the .